Privacy Policy

Last updated: October 2025

1. Introduction

Welcome to Purple Hat Coaching Ltd’s Privacy Policy.
We respect your privacy and are committed to protecting your personal data. This policy explains how we collect, use, and protect your information when you visit our website or contact us.

2. Who we are

Purple Hat Coaching Ltd (“we”, “us”, or “our”) provides leadership, coaching, and development services.
Registered in England and Wales: Purple Hat Coaching Ltd
Registered office: Grenfell James, 13, The Courtyard, Timothy’s Bridge Rd, Stratford upon Avon, CV37 9NP
Email: traceywest@purplehatcoaching.co.uk

We are the data controller responsible for your personal data.

3. What information we collect

We may collect and process the following types of information:

  • Contact information: such as your name, email address, phone number, and any message you send via our contact forms.

  • Website usage data: such as IP address, browser type, pages visited, and other data collected via cookies or analytics tools (e.g. Squarespace analytics or Google Analytics).

  • Communications data: including records of correspondence with you.

4. How we use your information

We use your personal data to:

  • Respond to your enquiries or requests.

  • Manage our relationship with you as a client or prospective client.

  • Improve our website and services through analytics.

  • Comply with legal or regulatory obligations.

We do not sell, rent, or trade your personal data with any third parties.

5. Lawful basis for processing

We process your data on the following lawful bases under UK GDPR:

  • Consent: when you submit a contact form or sign up for updates.

  • Legitimate interest: to operate and improve our services and respond to business enquiries.

  • Legal obligation: where required to comply with applicable laws.

6. Cookies

Our website uses cookies to help it function effectively and improve your browsing experience.
Cookies are small text files placed on your device that collect information about your visit. You can set your browser to refuse cookies or to alert you when cookies are being sent.

For more information, please see our Cookie Policy https://www.squarespace.com/cookie-policy/

7. Data sharing

We may share your personal data with trusted service providers who support the running of our business (e.g. website hosting via Squarespace, analytics providers, or email services).
All such third parties are required to keep your data secure and only process it in line with our instructions.

8. How we protect your information

We take appropriate technical and organisational measures to protect your personal data from unauthorised access, use, or disclosure.

9. How long we keep your data

We retain your personal data only for as long as necessary to fulfil the purposes we collected it for, including any legal, accounting, or reporting requirements.

10. Your rights

Under UK GDPR, you have rights to:

  • Access the personal data we hold about you

  • Request correction or deletion of your data

  • Object to or restrict processing

  • Withdraw consent (where applicable)

To exercise these rights, contact us at traceywest@purplehatcoaching.co.uk.

If you are unhappy with how we handle your data, you can also complain to the Information Commissioner’s Office (ICO) at www.ico.org.uk.

11. Updates to this policy

We may update this Privacy Policy from time to time. The latest version will always be posted on our website with the revision date at the top.